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News / June 24, 2020

Job Opportunity: Development Coordinator

Reporting to: Senior Development Manager

Start Date: Monday July 20, 2020

Location: Downtown Toronto/Remote (until Fall 2020)

Hours and Compensation: 4 days/$32,760 (This number is based on an annual 5-day salary of $40,950). The compensation package includes a competitive base salary, a full benefits package and paid vacation.


As a Canadian Art team member, you will provide important organizational support in the areas of development, donor stewardship, grant development, operational support, communications and administration. You will be responsible for coordinating and supporting all development and fundraising activities to ensure successful implementation of Canadian Art’s mandate.

Duties and Responsibilities

Working closely with the Senior Development Manager, you will support:

(50%) Administration, communications and donor-database system management, including:

  • Providing general assistance for development and helping to maintain structure, organization and efficiency
  • Maintaining donor information and providing reports upon request
  • Liaising with mid-level donors/funders and taking care of all requests and inquiries while providing a high level of customer service
  • Entering and coding all gifts received
  • Assisting, as required, with gift processing and data entry
  • Issuing of tax receipts, thank-you letters and donor benefits
  • Monitoring and managing a shared inbox and responding to all inquiries, ensuring timely follow-up
  • Maintaining Canadian Art’s online donation pages
  • Maintaining and archiving important development information on shared drives 
  • Developing communication pieces as required
  • Sharing office support (incoming calls, mail, greeting guests, etc.) with the Programs Coordinator

Annual campaigns and donation appeals (both print and digital), including:

  • Working with the Senior Development Manager to roll out 4-5 campaigns per year
  • Pulling and editing data for donor lists from the donor database system
  • Managing data manipulation, analysis and formatting
  • Collaborating with the Senior Development Manager, Marketing Manager and Designer to develop the visuals for all campaigns
  • Working with print shops and vendors to determine campaign pricing, formatting, data merging and other details
  • Providing support to a wide range of fundraising activities, including direct mail, monthly giving, online fundraising and mid-level giving
  • Assisting with planning events for both current and potential donors
  • Providing research profiles for donor prospects, including individuals, corporations and foundations
  • Supporting donor recognition activities, including the creation of the annual impact report, and maintenance of the online donor wall and other elements for the Canadian Art website related to development

Grant writing and prospecting, including:

  • Researching and identifying potential new grants
  • Assisting with grant proposals and grant writing
  • Monitoring commitments made in grant proposals and ensuring accurate and timely reporting to granting bodies
  • Working with Canadian Art leadership and staff to identify funding needs and collaborate with Senior Development Manager to design a comprehensive grant pipeline

Who You Are

  • A relationship-builder. You are a great communicator and strong collaborator. You work well with others, building internal and external relationships that propel Canadian Art’s mission forward.
  • Determinedly donor centric. You understand that telling the donor’s story is the key to successful fundraising, and you know how to support a donor-centric strategy.
  • Detail oriented. You pay close attention to detail and execute with precision.
  • Creative, resourceful and passionate about art. You are driven by results and bring an entrepreneurial spirit and positive attitude to everything you do.
  • An effective and accountable project manager. You are skilled at navigating and coordinating multiple projects, deadlines and priorities.
  • Fiercely inclusive. You are committed to equity, diversity, inclusion and practices of anti-oppression. You know how to bring these core values to life in your day-to-day work and are committed to contributing to a healthy workplace.
  • An innovator. You introduce new ideas and initiatives into the role while taking ownership of your work.
  • A people person. You are outgoing and personable, and comfortable serving as an enthusiastic and well-informed spokesperson and ambassador for Canadian Art.

What You Possess

  • Minimum two years’ experience in a non-profit development or fundraising role
  • Experience with managing donor relationships 
  • Demonstrated success in supporting a range of fundraising methodologies throughout the donor lifecycle, including patron programs, recurring giving, donor events and stewardship, mid-level gift solicitation and direct-marketing campaigns
  • A strong track record of success in grant prospecting and writing
  • Strong technical skills and the ability to learn/understand Microsoft Excel, file sharing platforms (e.g., Google Drive), and other web-based systems (e.g., email analytics)
  • Advanced expertise with donor database systems, such as DonorPerfect, and ability to troubleshoot problems, build reports and demonstrate strong data-analysis skills
  • Proven ability to develop processes to streamline, automate and build efficiencies with technological tools
  • Excellent verbal and written communication skills
  • The ability to work proactively and independently, managing competing priorities and projects simultaneously
  • A flexible, collaborative and proactive work ethic
  • Knowledge of basic CRA charitable tax requirements
  • A passion for, and knowledge of, contemporary art and culture in Canada and abroad

Term, Hours and Nature of Work

This position is permanent full-time, four days a week, at 28 hours per week. It is expected to start on July 20, 2020. Hours and days of the week are flexible.


The Organization 

Canadian Art is the preeminent platform for journalism and criticism about contemporary art and culture in Canada. Our print, digital, educational and programming initiatives deliver smart, accessible ideas, stories and opinions. A national non-profit foundation, Canadian Art develops and supports art writers, and engages with the work of artists, established and new. We develop inclusive platforms to understand, debate and be inspired by art.


To Apply

We would love to hear from you! To apply, please submit the following to a letter outlining your interest in the position and your current CV. Please use the subject line “Development Coordinator.” Applications will only be accepted by email. The deadline for applications is Friday July 10, 2020, at 5 p.m. EST.

Canadian Art works to promote an intersectional understanding of identity and welcomes applications from all qualified individuals. We encourage applications from individuals within Canadian Art’s employment equity categories, including those who identify as women, persons with disabilities, Indigenous persons, persons of colour, individuals of non-conforming gender and sexual orientations and all groups protected by the Human Rights Code. Canadian Art is committed to equity and diversity, and to a positive, supportive working environment. Canadian Art’s office is fully accessible. Please let us know should you require accommodation during any part of this recruitment process.

Please note that only those selected for an interview will be contacted.